/admin/config/committees does two related jobs: it defines the committees, and it
builds the portfolio matrix inside them.
Creating a committee
| Field | Notes |
|---|---|
| Name | As delegates will see it. |
| Slug | The URL-safe short name. Set it once and leave it. |
| Agenda | The topic. Shown publicly and on delegates' status pages. |
| Type | STANDARD, CRISIS or PRESS. This changes the fee, because fees are defined per type. |
| Double delegation | If on, registration requires a partner when this is someone's first preference. |
| Aliases | Alternative names. Used when matching imported rows to this committee. |
| Sort order | The order committees appear in publicly and on the form. |
| Active | Inactive committees disappear from the public site and the registration form. |
| Portfolio tag label | What the second column of the matrix is called for this committee, for example a bloc or a role. |
| Matrix brief | A short note shown with the committee on the public matrix. |
Careful
Setting double delegation after people have already registered does not go back and ask them for partners. Decide it before opening registration.
Building the matrix
The matrix studio adds portfolios to the selected committee. You can add them one at a time, paste a block in bulk, or use the AI generator to draft a list for the committee and agenda, which you then edit.
Each portfolio has a name, an optional tag, a priority, and a state:
| State | Use it for |
|---|---|
| Available | Open for allotment. |
| On hold | Set automatically while an allotment dialog is open. You do not set this by hand. |
| Allotted | Set automatically when allotted. |
| Blocked | Deliberately withheld. Will not be allotted. |
Tip
Read the generated list before publishing it. The AI produces plausible portfolio lists that are occasionally wrong for the specific agenda, and delegates will type these names from memory. Odd spellings become matching work at allotment.
Matrix visibility
One switch decides what the public sees at /availability:
- Public: every portfolio by name with its state;
- Hidden: per-committee open-seat counts only.
Use hidden while you are still building. Switch to public before registration opens, so delegates can name preferences that exist.
Resync
The resync card recomputes portfolio states from the actual allotments. Use it if the matrix and the allotment board ever disagree, which should not happen but is worth having a fix for.
Deleting
Admin only, and rarely the right move. Deactivating a committee removes it from the public site without destroying the records of anyone already allotted into it.