Staff overview

The admin console at /admin is where a conference is actually run. This section covers all of it.

If you are new

Read in this order. Later pages assume the earlier ones.

Then read whichever desk you are working: registrations, allotment, payments, check-in or imports.

The one rule worth learning first

Correct records, do not recreate them. Almost every mess in this system comes from someone creating a second record instead of fixing the first. A delegate with two registrations has two statuses, two payments and two emails, and untangling that is manual work for somebody.

The guarded actions exist for the same reason. Revoking an allotment, marking a payment offline and deleting anything are all admin-only, not because maintainers are not trusted but because those are the actions that cannot be undone by editing.

Everything in this section

• Roles and permissionsEvery role in the system and exactly which actions each one can take.
• Getting your staff accountHow invites work and why staff sign in through a different door.
• A tour of the consoleThe sidebar, the theme toggle, the preview badge and where everything lives.
• Launching a conferenceThe six-step order to set things up in, and the checklist that tracks it.
• Operating modes and presetsSociety, Intra MUN and Conference mode, plus the switches that hide public sections.
• Conference identity and copyDates, venue, awards, contacts and the public text on the homepage.
• Committees and the matrixCreating committees, building the portfolio matrix, and who can see it.
• Fees and payment setupFee tiers, the payment provider, deadlines and the refund note.
• Opening and closing registrationThe one switch that turns intake on, and the message shown when it is off.
• The registrations deskSearching, filtering, correcting records and exporting data.
• The allotment floorMatching delegates to portfolios, the two-minute hold, and why revoking is guarded.
• Payments and reconciliationMarking paid offline, comping a fee, cancelling, and the reminder cron.
• The check-in deskRunning the desk on conference day, by QR scan or by search.
• Cross-delegation importsThe four-step wizard, AI column mapping, and the quarantine queue.
• Google Forms and SheetsLive form intake, the nightly re-sync, and the sheet mirror.
• Moderating the DispatchThe review queue and the three decisions you can make on a post.
• Building a quizSlides, the eight slide types, poll versus quiz mode, and themes.
• Presenting a quizRunning a live session, the room code, timing and the leaderboard.
• The team rosterAdding secretariat members, cropping photos and ordering the public page.
• Users and participantsInviting staff, changing roles, disabling accounts, and the admin safety net.
• Activity log and rollbackReading the audit trail and reversing a change that should not have happened.
• Email deliveryWhich messages the platform sends, how to spot a failure and how to resend.
• When something goes wrongThe five-step recovery protocol, and the rules that keep incidents small.

There is also a guide inside the product

/admin/guide is a permanent short-form version of this section, available while you are working. These pages are the long form.